Why and How To Outline Text

April 23, 2024
box

Printing the graphic design as intended is important for every printing job. One of the key points is ensuring the right fonts are displayed and printed as designed. When the printing factory receives the graphic design, they will always open it to check whether texts in the file are outlined. If fonts are not outlined, they will ask you to outline the fonts or provide the font used. Some may be confused about this, this article will answer your question.

Table of Contents
  1. Why Outline Fonts of Your Print Artwork?
  2. How to Outline Text in Adobe Illustrator
  3. Important Notes of Outlining Your Fonts
  4. Another Wise Choice to Embed Fonts
  5. Contact Sunmell for More Printing & Packaging Questions

Why Outline Fonts of Your Print Artwork?

A professional designer always knows the importance of fonts in graphic design. A perfect font not only makes the design more readable, but also makes the design appealing and stunning. Fonts are actually code, backed by specific font files stored on your computer or in an online repository, they are editable. If the artwork is opened on a computer that doesn't install the fonts or has no access to the fonts you’ve used, the artwork will encounter errors, and the named fonts will be replaced by other different fonts, which means the artwork will be edited, it's not the original artwork and prevents the printer from preparing your file for the press. This wastes the hard work the designer puts into choosing the perfect font, no designer wants this to happen.


Converting fonts to outlines changes your text to vectorized shapes and removes all font information from the file. This means the text is no longer editable, and it also means to avoid font errors. This ensures your font will print as you designed it regardless of whether or not your printer has the same font installed.

How to Outline Text in Adobe Illustrator

In Illustrator, it's quite easy to outline fonts after you finish your graphic design.


  • Select all of the fonts in the file.
  • With the fonts selected, Go to Type > Create Outlines; or you can press Command Control + Shift + O; or you can go to Properties > Quick Actions > Create Outlines.
  • Go to File > Save As and rename your file as the outlined print-ready version.

outlines.jpg

Important Notes of Outlining Your Fonts

Outlining texts of artwork makes it uneditable any more, if you don't keep the original graphic design, when you need to edit the artwork, you need to re-work the graphic design, this will truly brings extra work. So if you choose to outline your fonts, be sure to make a copy of your file to do so rather than outlining the fonts in your original, this is wise just in case you or the printer need to make any edits to the document down the road.

Another Wise Choice to Embed Fonts

Why Embed Fonts?

Outlining fonts can ensure fonts are exactly displayed as designed, but for long documents like magazines and booklets, embedding fonts is no doubt a better choice since embedding preserves font styles and all text formatting but still be editable. That means others can still see the documents exactly as you designed them even though they don't have your certain fonts installed.


  • Exporting to a high-res PDF.

If you’re exporting as a high-resolution PDF, any fonts included in the document are typically embedded in the PDF by default.

Navigate to the File menu, select Save As, and choose Adobe PDF as the format.


embed fonts.jpg

  • Package your File with Fonts Included in Illustrator.

Packaging your file neatly organizes your design file and any linked files, like fonts or images, into a zip file so that anyone else you send the file to can access these important resources.

Navigate to the File menu > Package

Package.jpg


Contact Sunmell for More Printing & Packaging Questions

All customers want their project to be correctly printed the first time. Sunmell Packaging is a more than 16 years printing and packaging manufacturer, dedicated to providing the most cost-effective luxury packaging solutions for the worldwide brands. Professional in printing and packaging, our experts are always here to discuss any questions you may have to ensure your printing and packaging job rolls off the press correctly.


Related Posts:

Create Your Value-Added Packaging

Work with care, creativity, and speed, we are dedicated to creating high-quality but cost-effective packaging for you. Services have been provided since your first message. It’s not just a packaging box, but your value from the entire packaging chain. Anytime you have no idea, we're here to give you some advice.

Email: contact@sunmell.com WeChat: 0086 18050061952

Address: Unit 510, No. 168 Yuehua Road, Huli district, Xiamen 361006, China

© Sunmell 2023-2025. All Rights Reserved
Request A Quote